Personal addresses are the most common type that you will have in your Address Book. Whether it's your Uncle Larry or your best friend from college, keeping track of their information in Family Clippings will help you remember their birthdays, phone numbers, E-Mail addresses, and more.

Once you have specified that you would like to add a Personal Address, you will be presented with a form to fill in their information.

Field Descriptions

Following is a description of the fields of the form and how they are used in the Address Book.

Display Name

Whenever this address is displayed, the display name is used as the heading for that address. It is used in search results pages so that you can identify the address you are looking for easily. The Display Name will also be used in the Upcoming Dates display for Upcoming Anniversaries.

Last Name

Addresses are sorted by the text entered for last name. When someone's birthday is shown in the Upcoming Dates display, their first name and last name are used in that list.

Address

This is a free-form field in which you can enter a mailing address. This doesn't separate out the city, state, and zip so it handles foreign addresses, and any other text that may be necessary when mailing them. In the future, we plan to use this field together with the display name to output mailing labels, so don't get too creative with what you put in here. Save driving directions for the Notes field.

Phone, Fax, E-Mail Address, Cell Phone

These are pretty self-explanatory, except to explain that these are the common contact methods for this address. If you have separate information for each person, you can use the individual fields under "Person 1" and "Person 2"

Create this address in which group?

Every address needs to be in at least one Address Group. You can choose one from the list of available Address Groups, or create a new one right here. You can select only one address from the drop-down, but it is very easy to add this address to more Address Groups after you have finished adding it.

Person 1 and Person 2

The following fields can be completed for each person. Use them only if you have information that is different than what would be used for both people, which should be listed in the fields mentioned above.

First Name

Simply put, this is the first name of the person whose information you are listing. This name is used in the birthday listing in the Upcoming Dates display if this person's birthday is entered in the "Birthday" field below.

Cell Phone

If this person has a separate cell phone from the common one, enter it here. Some couples each have a phone, so you can enter each number here.

E-Mail Address

Similarly, if each person has a separate E-Mail address, you can track that in this field.

Birthday

Keeping track of birthdays and anniversaries is one of the great features of Family Clippings! If you know any part of the person's birthday information, you can keep track of it here. It's OK if you don't know the year or day of their birth, you can always add it later. People with birthday information (with at least month and day provided) will appear in the "Upcoming Dates" display for birthdays.

Work Information

This is a free-form field that you can use to record work information for each person. Work phone, department, company name, and other work-related information can be placed here for easy reference.

Anniversary Date

Keeping track of birthdays and anniversaries is one of the great features of Family Clippings! If you know any part of their anniversary date, you can keep track of it here. It's OK if you don't know the year or exact day, you can always add it later. People with anniversary information (with at least month and day provided) will appear in the Upcoming Dates display for anniversaries.

Children

Here, you can keep track of the kids, their birthdays, likes/dislikes, etc. If you want their birthday to appear in the Upcoming Dates display, you will need to create a separate address entry for them, since we do not use the information in this field for that display. If this is something you really want us to add to a future version of Family Clippings, let us know, and we'll see what we can do. Hint: bribes and offers of lavish gifts are always encouraged.

Personal Web Site

Does this family have a web site? When entering their web address, please start with "http://" so that the URL is clickable from the Address Display.

Other Address Notes

Got any other information that we didn't think of? Place it in this free-form field. If you find yourself in need of another field to track a common bit of information, store it here and tell us about it so that we can consider it for a future upgrade to Family Clippings. (The above note about bribes and lavish gifts applies.)

When you are finished, click on the "Submit" button. You will then see a message saying that you have added the address successfully, or you will see an error message if some needed information is missing or mis-typed.

Once you have added an address, you are then able to edit it when you have updated information. Anyone who shares this address is able to view and edit it as well. If you would like to add this new address to more groups, you can do so from the address view page. You may also add a photo by editing the address and uploading the photo from your computer using the dialog that appears on the edit form.